Oversees all initiatives and assist coordinators as needed, and preside over and provide leadership at committee meetings.

Average Time Commitment

5-10 hours per month

Responsibilities

• To preside over and provide leadership at committee meetings in a way which:
  • encourages openness, participation and motivation of members
  • maintains order and respects appropriate rules of procedure
  • ensures that the Committee’s deliberations/activities are effective and properly focused
  • advances the Committee’s annual and longer-term objectives        
• Oversee all initiatives and assist coordinators as needed
• Coordinate with all branches of the committee to ensure that events, proposals and reports are on track and submitted in a timely manner

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Comfortable speaking to and leading a group of peers
• Proven leadership skills
• Good strategic and facilitation skills
• Ability to influence and achieve consensus
• Powerful communicator
• Motivated
• Ability to chair meetings effectively
• Ability to accept and deliver constructive criticism

Organizes committee meetings, including booking meeting spaces, preparing agendas, taking minutes, and following up on action items.

Average Time Commitment

3-10 hours per month

Responsibilities

Provide support for Committee meetings by:

• Consulting with the Chair on items to be addressed at committee meetings
• Prepare and distribute meeting agendas and notices
• Create polls to determine meeting dates
• Track meeting attendance
• Book meeting space and arrange for catering
• Record and distribute meeting minutes
• Follow up on action items and bring concerns forward to Chair

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Excellent verbal and written communication skills
• Experience with taking meeting minutes
• Detail oriented, deadline oriented, and well-organized
• Intermediate level of skill with Excel
• Intermediate level of skill with Word

Responsible for the committee budget, including maintaining records and liaising with APEGA.

Average Time Commitment

3-10 hours per month

Responsibilities

Provide support for Committee meetings by:

• Prepare Committee/event budgets, in consultation with Committee, to reflect expected revenue and expenses for the year
• Maintain accurate records of revenue and expenditure
• Work with Events team to provide financial information for reports
• Prepare quotes as needed
• Liaise with APEGA staff to ensure invoices are paid on time
• Keep Committee updated on budget status
• Attend Committee meetings
• Attend events and assist as needed

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Knowledge of bookkeeping and financial management
• Detail oriented and well-organized
• Intermediate level of skill with Excel

Responsible for planning, creating, and following through on marketing strategies and materials for committee events.

Average Time Commitment

3-10 hours per month

Responsibilities

Provide support for Committee meetings by:

• Consulting with the Chair on items to be addressed at committee meetings
• Prepare and distribute meeting agendas and notices
• Create polls to determine meeting dates
• Track meeting attendance
• Book meeting space and arrange for catering
• Record and distribute meeting minutes
• Follow up on action items and bring concerns forward to Chair

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Excellent verbal and written communication skills
• Experience with taking meeting minutes
• Detail oriented, deadline oriented, and well-organized
• Intermediate level of skill with Excel
• Intermediate level of skill with Word

Organizes committee events, including booking venues, catering, and working with the volunteer and marketing coordinators to make each event a success.

Average Time Commitment

• 3-10 hours per month (June-August)
• 15-25 hours per month (September-November; January-March)

Responsibilities

• Overall coordination of committee events
  • Determine the theme, date, and location of the event
  • Book room for event
  • Work with Marketing Coordinator to plan promotional strategy
  • Work with Volunteer Coordinator to determine the positions that need to be filled
  • Plan all details of event and set deadlines for completion of tasks
    • Assign tasks to supporting Event Assistants
  • Create and update event schedule
  • Oversee Event Assistants
• Provide regular updates to Committee
• Attend Committee meetings
• Troubleshoot any problems that arise at events (no-shows, technical problems, etc.)
• Attend events and assist as needed

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Detail oriented, self-motivated and well-organized
• Excellent verbal and written communication skills
• Comfortable leading a group of peers
• Experience planning events and presentations

Works with the Event Coordinator to recruit and manage volunteers for committee events.

Average Time Commitment

• 3-10 hours per month (June-August)
• 15-25 hours per month (September-November; January-March)

Responsibilities

• Overall coordination of volunteers for events
  • Recruit student volunteers for various positions (set-up, registration, clean-up, etc.)
  • Create schedule of shifts for event
  • Ensure volunteers are aware of their responsibilities
  • Sign-in volunteers upon arrival and review duties
  • Manage volunteers onsite (answering questions, troubleshooting)
• Ensure volunteers are recognized for their contributions
• Attend committee meetings
• Attend events and assist as needed

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Strong organizational skills
• Experience working with volunteers
• Experience with staffing/scheduling
• Problem solving skills
• Excellent communication skills

Works with the Event Coordinator, taking responsibility for administrative tasks for committee events.

Average Time Commitment

• 3-10 hours per month (June-August)
• 15-25 hours per month (September-November; January-March)

Responsibilities

• Perform all administrative tasks for events
  • Prepare name tags and other required items for event
  • Attend event and handle onsite registration
• Provide regular updates to Event Coordinator
• Assist the Event Coordinator in the preparation of all event reports
• Attend monthly Committee meetings
• Attend all events and assist as needed

Skills and Qualifications

• Engineering or geoscience student at the University of Calgary or Mount Royal University
• Detail oriented, self-motivated and well-organized
• Excellent verbal and written communication skills
• Experience planning events and presentations
• Intermediate level of skill with Word
• Intermediate level of skill with Excel